Malaysian trading companies and manufacturers deal with a layer of accounting complexity that most bookkeeping setups aren't built for: multi-currency purchases and sales, landed and production cost that goes well beyond the supplier invoice, and the full weight of Sales Tax, import duty, and LHDN compliance. ZeroPilot AI's accountants configure your Xero environment for this specifically — so your margins reflect true economic cost, not an approximation.
Multi-Currency Trading, Managed for You
If your business transacts in USD (commodities, raw materials), CNY (Chinese imports), SGD (Singapore trade), EUR (European goods), or THB (Thailand transactions), every transaction creates FX exposure that has to be tracked correctly. We record each foreign currency transaction in Xero at the Bank Negara mid-rate, calculate realised FX gains and losses on payment, and perform the period-end revaluation of any open foreign-currency receivables and payables — maintaining accurate Ringgit-equivalent values without you touching a spreadsheet. Where you hold foreign-currency bank accounts, we reconcile those directly in their original denomination.
Landed Cost for Imported Goods
The true cost of imported goods is never just the supplier invoice price. As part of your monthly bookkeeping, we accumulate every cost associated with a shipment into its landed cost:
- Supplier invoice value, converted at the correct transaction-date rate
- Import duty and excise duty paid to customs
- SST on imports, where applicable
- Freight and insurance charges
- Customs clearance and forwarding agent fees
- Port handling and container demurrage
The total is allocated to the imported inventory in Xero, so your COGS and gross margin figures reflect true economic cost — a common source of mispriced margin when done on spreadsheets.
Job Costing for Manufacturers
For manufacturing SMEs, we track cost by production job rather than by shipment: raw material costs at actual purchase price (FIFO), direct labour hours at cost rate, factory overhead allocation, and any subcontracted or outsourced work. When a production run completes, you get the total cost and cost-per-unit for that run — the number you need to price accurately and spot an inefficient run before it repeats.
Sales Tax for Manufacturers, SST on Imports for Traders
Manufacturers are a Sales Tax collection point — unlike retailers — and must apply 5% or 10% Sales Tax to taxable goods depending on classification, while raw material and component purchases may qualify for exemption under a manufacturer's licence. We apply the correct rate on every invoice, maintain your exemption certificate documentation for supplier and RMCD purposes, and file your SST-02 return bi-monthly. For traders, SST on imports is folded into the landed cost calculation above.
Purchase Order, Goods Received Note & Three-Way Match
We manage the procure-to-pay cycle in Xero: purchase orders raised in the supplier's currency, goods received notes recorded against them with inventory updated accordingly, and a three-way match (PO, GRN, invoice) completed before payment — so quantity or price discrepancies are flagged before you pay, not discovered afterwards.
Accounts Receivable for Domestic Distribution
Trading companies typically sell to multiple retail or business customers on 30 to 60-day credit terms. We track every outstanding invoice by customer and due date, send automated payment reminders, and produce an accounts receivable ageing report showing exactly what's overdue and for how long — with your cash flow forecast updating automatically as payments come in or age further.
LHDN e-Invoice for Domestic Sales
Every domestic customer invoice we raise on your behalf is submitted to LHDN via the MyInvois API automatically, keeping your business compliant with the e-invoice mandate as it applies to trading and manufacturing sales within Malaysia.
Bank Loan and Trade Finance Documentation
Malaysian banks require accurate P&L, balance sheet, cash flow statements, and AR/AP ageing for SME loan and trade finance applications. We produce these in auditor-ready formats as part of your monthly reporting — no waiting on a special request or a rushed month-end close before you can apply.
See Your True Landed Cost and FX Position
Book a free 30-minute demo and we'll walk through how ZeroPilot AI handles your specific currency mix, import structure, or production costing — and show you what accurate, real-time margin reporting looks like.